A virtual dataroom (VDR) offers a secure platform for storing and sharing documents online. They’re often used to conduct due diligence or for fundraising, and provide an extensive access rights and version control.

To maximize the benefits of a VDR it is important to be aware of the type of data that will be uploaded and how it’ll be structured. Begin by laying out the intended outcome, for instance an investment recommendation, then look backwards to determine what kind of data will be needed to achieve your objective.

You’ll need to prepare an exhaustive list of all the documents you’ll likely to share, including legal documents like articles of incorporation and shareholder agreements, operating documents like customer lists, employee handbooks and supplier contracts, as well as any market research go to my site or competitive analysis that you’ve conducted. Don’t forget to include any personal customer testimonials about their experiences with your brand.

It’s also helpful to have a Q&A section where investors can ask questions or raise issues – it helps keep the discussion on track and productive. It’s important to choose a tool that offers advanced commenting features that allow you to make notes on documents that other users don’t be able to see, and also have an organized discussion area to make communication easier.

Use a solution with an activity log so that you can monitor the way your data is used and ensure that everyone is adhering to the guidelines for handling files. Consider using watermarks as a way to decrease the risk of document theft and accidental alteration. You can also offer training materials that are simple to use to help new users get familiar with the platform.