Online board meetings can be a valuable tool for effective decision-making. When they are not well run, they may result in stagnation and low levels participation. To make your virtual meetings more lively take these easy steps to improve the overall quality of your discussions and boost your efficiency.
Distribute the agenda prior to the meeting with everyone in order to ensure that everyone is aware of what will be discussed. Also, you might want to ask your board members to attend at a distance without distractions. Likewise, ask participants to use your virtual meeting software’s “raise hand” function whenever they need to speak in order to avoid over-talking and losing the point.
Set a maximum time limit for each topic in order to keep the discussion on the most important issues. This lets everyone participate and prevents the discussion from drifting off-topic or causing distractions for others. Encourage your board members to turn off their microphones while not speaking to cut down on background noises such as pets, children and coworkers.
And lastly, conclude the meeting quickly. This is a way to show respect for the time and effort of your fellow board members. It is also a good practice to distribute the minutes quickly after the meeting is over. Additionally, it can help to streamline the process for recording and distributing meeting minutes using the built-in capabilities, such as inline task delegation.
This will ensure that everyone is on the same page regarding what transpired at the meeting and what needs to be done between meetings.