How you open the board meeting is an opportunity to set the mood for a productive and efficient session. The best way to achieve this is by clearly stating the purpose of the meeting and establishing clear agenda goals and time limits. This will ensure that the board is able to meet its goals at every meeting and avoids wasting time on unimportant issues.

To get the most value from every minute, start the meeting at the right time. To do this, prioritize the issues that must be discussed and make sure that all participants have the information they need. Make sure to distribute an agenda that includes all the documents required and information, such as minutes of previous meetings, financial reports, updates on committee presentations, projects and proposals.

Make sure that the discussion is focused on areas of high priority that are in line with the strategic plans, and which control the risk. Limit the time spent reading long reports and routine business to one-quarter of the meeting. The remaining time can be used for strategic discussions. Board members are encouraged instead of reading lengthy reports, to provide bullet points that summarise what they need to know.

Review the performance of the organization since the last meeting, including major milestones and areas in which there is room for improvement. The board then has the option of deciding whether to implement strategies to promote growth and overcome obstacles. This portion of the board meeting also serves as an excellent time to look over upcoming board member elections and provide any necessary orientation and training for new members.

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